Overview We are seeking an experienced and highly organised Executive Assistant to support the Head of European Trading and three senior members of the European Trading leadership team.   This is a fast-paced role in a dynamic trading environment where priorities can change quickly. The successful candidate will be a trusted partner who enables the leadership team to operate efficiently by taking ownership of calendars, travel, meeting coordination and day-to-day administration. They will demonstrate sound judgement, discretion and the ability to anticipate needs before they arise.   What you'll be doing:   Executive Support • Provide dedicated executive support to the Head of European Trading and three senior trading managers • Manage complex and frequently changing calendars across multiple time zones • Prioritise meeting requests and help optimise executives' time. • Prepare daily and weekly schedules, ensuring executives are well prepared for upcoming commitments. • Handle confidential information with professionalism and discretion. Calendar & Meeting Management • Coordinate internal and external meetings involving senior stakeholders across multiple global offices. • Schedule meetings across different time zones while balancing competing priorities. • Book meeting rooms and virtual meeting facilities. • Proactively identify and resolve scheduling conflicts. • Coordinate recurring leadership meetings and circulate agendas or materials where required. Travel Management • Manage all aspects of domestic and international business travel. • Coordinate complex multi-city itineraries, including flights, accommodation and ground transport. • Prepare detailed travel itineraries. • Respond quickly to travel disruptions and changing business requirements. • Coordinate visas or other travel documentation where required. Administrative Support • Process expenses accurately and promptly. • Prepare and format documents and presentations as required. • Coordinate approvals and signatures. • Maintain organised records and contact lists. • Provide general administrative support to ensure the smooth running of the leadership team. Visitor & Event Coordination • Coordinate visits from colleagues based in other offices, ensuring a smooth and well-organised experience while they are on site. • Liaise with counterparts in overseas offices to ensure all arrangements are in place ahead of a visit. • Organise seating and workspace arrangements for visiting colleagues. • Arrange calendar invites and coordinate meet-and-greet logistics. • Organise business dinners and other hospitality for the leadership group. Decision-Making Authority The Executive Assistant is expected to exercise independent judgement in managing the executives' time and priorities. This includes: • Acting as a gatekeeper for calendars and meeting requests. • Challenging or declining meeting requests where appropriate. • Protecting focus time and ensuring schedules reflect business priorities. • Making routine travel and scheduling decisions without requiring executive approval. • Anticipating issues and resolving them proactively wherever possible. What we're looking for Essential • Significant experience supporting senior executives in a demanding corporate environment. • Exceptional organisational and time management skills. • Extensive experience managing complex calendars and international travel. • Strong judgement and the confidence to manage competing priorities. • Excellent written and verbal communication skills. • High attention to detail and ability to work under pressure. • Advanced proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint. • Absolute discretion and professionalism. Desirable • Experience supporting senior leaders within trading, financial markets or other fast-paced front-office environments. • Experience working across multiple international offices and time zones. Personal Attributes The ideal candidate will be: • Proactive and highly organised. • Calm under pressure. • Resourceful and solutions-oriented. • Adaptable and resilient. • Professional, trustworthy and discreet. • Confident working with senior stakeholders. • Comfortable operating independently with minimal supervision.