In 2024, a group of lifelong friends in Brisbane turned a small number of properties into a fast-growing short-term rental business—driven by grit, ownership, and a commitment to doing things better. Today, Smart Suites manages over 100 rooms across Brisbane, serving both leisure and corporate guests. We adopt AI-driven tools, structured systems, and clear operating standards to keep our properties running smoothly. Our culture feels more like a sports team than a traditional company: accountable, collaborative, and focused on results. We're now looking for a Logistics and Inventory Officer who thrives on structure, accuracy, and ensuring nothing falls through the cracks. Important Notes Before You Apply • Role Type: Full-time independent contractor (not a permanent employee role) • Compensation: AUD $1,300 – $1,600 per month (all-inclusive) • Monthly health allowance starting on 6th month at AUD 80.00 • Service Break Credits 80 hours/year , earn from day 1 and can be availed on the 6th month • Paid Australian holidays • Schedule: Flexible full-time role, Monday to Sunday as required • Location: Work from anywhere in the Philippines • Time & Productivity Tracking: All contractors use Hubstaff for time and activity tracking to ensure transparency and accountability Why Our Recruitment Process Is Thorough We believe long-term success comes from the right fit—for both the contractor and the business. Our multi-stage recruitment process helps ensure clarity, alignment, and realistic expectations. You can expect: • Initial Interview (30–45 mins): Background, motivation, and role fit • Technical Live Assessment (60–90 mins): Real procurement and inventory scenarios • Behavioral Interview (60 mins): Communication style, ownership, and adaptability • Meet the Founder Session (30–60 mins): Expectations, growth, and long-term vision • Pre-Engagement Steps: • IT Audit (systems readiness) • Reference Check Yes, it's detailed—but it reflects our commitment to building reliable, long-term contractor partnerships. What You'll Do • Inventory Management: Monitor and maintain inventory levels across warehouse, storage, and site locations • Restocking Coordination: Coordinate replenishment of consumables cupboards and operational supply points across properties • Warehouse and Site Stock Control: Help ensure stock records are accurate and supplies remain available where needed • Logistics Coordination: Schedule and track deliveries, dispatches, stock transfers, and operational supply movements • Pick and Pack Support: Prepare and manage pick-and-pack lists for new suites, replenishment runs, and operational rollouts • Invoicing and Documentation: Support invoice matching, stock movement records, and inventory-related documentation • Warranty Claims: Track and coordinate warranty claims for defective, damaged, or faulty items with suppliers • Cross-Functional Coordination: Work closely with Operations, Logistics, Finance, onsite teams, and vendors to support smooth execution • Reporting and Updates: Maintain accurate trackers, stock records, and status updates, and escalate issues when needed What We're Looking For • Experience in inventory control, logistics coordination, warehouse support, procurement support, or operations support • Strong understanding of stock management, replenishment, and inventory accuracy • Experience coordinating deliveries, schedules, or supply movements • High attention to detail and strong documentation skills • Good organizational and follow-up skills with the ability to manage multiple priorities • Comfortable working with spreadsheets, trackers, and digital systems • Clear written and verbal communication skills • Proactive, dependable, and solutions-oriented • Experience in hospitality, property operations, warehousing, or short-term rentals is an advantage • Familiarity with Zoho, Excel, Outlook, Teams, or similar systems is a plus Tools & Technology • Inventory & procurement systems (Zoho preferred) • Microsoft 365 (Excel, Outlook, Teams) • Email and internal communication tools • Purchase order and inventory tracking systems About Smart Suites Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. With 100+ properties today and ambitious growth ahead, every contractor plays a meaningful role in building scalable, reliable systems that support both guests and teams. Originally posted on Himalayas