We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required). This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations. Key Responsibilities Real Estate Administration • Track incoming and outgoing payments and maintain accurate financial records. • Organize expense information and assist with basic financial tracking. • Communicate with tenants regarding inquiries, payments, and property-related matters. • Coordinate maintenance requests with tenants and service providers. • Manage property-related information and administrative tasks through TenantCloud. QuickBooks & Financial Administration • Use QuickBooks Online to record, organize, and maintain financial transactions. • Assist with tracking income, expenses, payments, and other financial records. • Maintain spreadsheets and ensure accurate data entry. • Organize financial documentation and support basic expense tracking and reporting. Executive & Administrative Support • Manage calendars, schedule appointments, and coordinate daily activities. • Handle phone calls, messages, and general communications. • Take meeting notes, maintain documentation, and track follow-up items. • Provide day-to-day administrative support while the client and team are on the road. • Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training. • Follow up on outstanding tasks and help maintain organized workflows across both businesses. Requirements • Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role. • Required: Hands-on experience using QuickBooks Online. • Experience working with spreadsheets, numbers, financial records, and data entry. • Ability to track payments, organize expenses, and maintain accurate administrative records. • Strong organizational skills and attention to detail. • Excellent communication and follow-up skills. • Ability to manage multiple tasks and priorities independently. • Proficiency in calendar management, scheduling, phone handling, and general administrative tools. • Willingness to learn new financial processes and property management workflows. • Ability to handle confidential business and financial information with discretion. Nice to Have • Experience in real estate administration or property management. • Familiarity with TenantCloud or similar property management platforms. • Experience coordinating maintenance requests and communicating with tenants. • Previous experience supporting a construction, drywall, or contracting business. • Experience with expense tracking, financial administration, or basic bookkeeping. • Experience supporting business owners or executives who work remotely or travel frequently. Key Competencies • Organization and attention to detail • Communication and interpersonal skills • Time management and prioritization • Proactivity and problem-solving • Adaptability and willingness to learn • Reliability and accountability Originally posted on Himalayas