Payroll Executive Company: Oriental Aviation International Pte Ltd Location: Remote, PH Employment Type: Full-Time Job Summary We are seeking a detail-oriented and organized Payroll & Administration Assistant to support the company's payroll operations and administrative functions. The successful candidate will be responsible for end-to-end payroll processing, employee records management, contract administration, and coordination of employee-related activities while ensuring compliance with company policies and relevant employment regulations. Key Responsibilities Payroll Administration • Process monthly payroll accurately and on time for employees and external staff. • Maintain and reconcile employee timekeeping and attendance records. • Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system. • Review and approve medical claims, leave records, and payroll-related transactions. • Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines. • Manage payroll billing and related documentation. Employee Records & Contract Management • Prepare employment contracts, contract renewals, and amendments for external staff. • Coordinate the distribution and collection of signed employment contracts. • Maintain accurate and up-to-date employee personnel files and records. • Ensure confidentiality and proper handling of employee information. Administrative Support • Schedule and coordinate employee training courses and medical check-ups. • Maintain medical claims records and other HR administrative databases. • Prepare and submit monthly waiver of levy applications and other required employment-related submissions. • Assist with general administrative duties and documentation management. • Provide support on ad hoc administrative and payroll-related projects as assigned. Qualifications & Experience • Minimum 1 year of experience in payroll processing and administrative support. • Experience handling payroll software and Microsoft Excel. • Familiarity with payroll regulations, statutory requirements, and employment administration. • Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage. • Experience in maintaining employee records and handling confidential information. Skills & Competencies • Strong attention to detail and high level of accuracy. • Excellent organizational and time management skills. • Ability to work independently with minimal supervision. • Strong numerical and analytical abilities. • Good communication and interpersonal skills. • Proficient in Microsoft Office applications, particularly Excel. • Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Key Performance Indicators (KPIs) • Timely and accurate payroll processing. • Accuracy of employee records and payroll data. • Compliance with payroll and employment regulations. • Timely completion of administrative tasks and submissions. • Efficient management of employee documentation and contracts. Originally posted on Himalayas